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Subject Access Requests (SAR) – How to make a request

If you wish to obtain a copy of your medical records, or request records on behalf of a patient, please follow these steps: 

  1. Print a copy of the Subject Access Request form available here.

or request a paper copy from:

Subject Access and Data Protection Act Administrator
Health Records Department
The County Hospital
Stonebow Road
Hereford HR1 2BN
Tel: 01432 355444 ext. 5537

Please ensure you sign the form and include the required proof of identity documents, detailed in the form. 

2. Email a scanned copy of the request form to , or post to the Subject Access team. Please note that it will be faster to deal with requests and dispatch documentation if the request is emailed.
3. You will receive a copy of any records held within 30 calendar days of your request being received.

4. Please note, if you request X-Rays, these will be sent out on a CD, unfortunately we are not able to send out hard copies or emails of X-Rays. Your medical notes will be sent out either via an E-Mail attachment or on a CD, and you will be able to print any information you need from these files.

© Wye valley NHS Trust 2019